Privacy and Data Protection

This policy is effective from 22nd May 2018.

I am committed to ensuring that your privacy is protected. This Privacy Notice explains how I will use your personal information and your rights under data protection laws.

I am committed to complying with data protection laws, including:

• The General Data Protection Regulation (EU) 2016/679 (GDPR) and any related legislation which applies in the UK, including any legislation derived from the Data Protection Act 2018.
• The Privacy and Electronic Communications Regulations (2003) and any successor or related legislation, including the E-Privacy Regulation 2017/0003.
• All other applicable laws and regulations relating to the processing of personal information and privacy, including statutory instruments and, where applicable, the guidance and codes of practice issued by the Information Commissioner’s Office or any other supervisory authority.

Why do I hold data?
As your Member of European Parliament I collect data given to me by constituents, Conservative Party members, businesses, and supporters to stay in touch and communicate what I am doing on their behalf in the European Parliament. As an elected representative, it is important to communicate with the public on what I am doing for them in Parliament and to ask their opinion on a range of different subjects.

Reasons we can collect and use your personal information
I rely on “legitimate interests” as the lawful bases on which I collect and use your personal information.

Where you have given me your data, I will inform you of campaigns, events, news, information that I believe will be interesting to you to keep you updated on my work. I will also ask your opinion via polls and surveys to give you the opportunity to have your say.

I will not use your data for anything other than to keep you updated on my work as a Member of European Parliament for London and as the co-Chairman of the European Conservative and Reformist Group.

 

I will ensure that your personal information is processed fairly, lawfully and transparently, and will only process personal information that is adequate, relevant and limited to what is necessary to be able to communicate with you regarding my political work in London and in Europe.

 

How we collect your personal information, what we collect and how we use it
I will only process your personal information for the purposes set out below. In the unlikely event I will need to process your personal information for a new purpose, I will inform you beforehand and you will have the opportunity to opt-out of any further correspondence.

When you provide any information to me, you can be assured that it will only be used in accordance with this Privacy Notice.

I am committed to making it simple and easy to amend all data I hold on you, to be able to decide what data I hold and to opt-out from receiving information from me at any time without any explanation or further correspondence.

 

Supporters 
The only method I obtain your personal information is directly from you when you sign up to receive updates from me on my website or on social media, when you sign up to attend an event I am hosting, when you complete a survey or online poll or if you get in touch with me via email, in person, by letter or by the phone.

 

When you sign up for updates I will simply record your name and email address which is all I need to begin a relationship with you and keep in touch. I will also ask what your interests are to be able to best target news to you and to ensure you hear from me on the issues that are important to you.

 

When you opt-in to receiving updates from me when you fill in a survey, online poll or attend an event I am hosting I will record you name, email address, phone number and address. I may sometimes ask for further details depending on the circumstance, listed below.

 

When you get in touch by email, phone, or by post and ask to stay in touch I will record the details you have provided to me, once establishing content to continue our communication.

 

I may ask for further details for specific campaigns and therefore may hold further types of information, such as:

• Name
• Address
• Telephone number
• Email address
• Social media usernames
• Job title
• Place of employment
• Policy interests
• Record of events attended
• Correspondence history

I will use your personal details to get in touch for the following purposes:

• Regular newsletters
• Single issue bulletins
• To invite you to have your say in a survey or online poll
• To invite you to attend an event I am hosting
• Alerts via social media

Website users
Like most websites, our website uses data collection tools to track user interaction. We only use cookies that are necessary to provide certain basic functionality, to help us to improve the performance of our website and provide you with a better user experience. You may delete and block all cookies from this site, but parts of the site may be negatively affected. To find out more about cookies, click here.

We may hold the following types of personal information:

• IP address
• Approximate geographical location
• Device type
• Internet browser
• Operating system

We may also collect the personal information you give us if you use the contact form on our website.

Please note, our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide while visiting such sites, and such sites are not governed by this Privacy Notice. You should exercise caution and look at the privacy notice applicable to the website in question.

 

Other information we store
I regularly contact elected or appointed national and local government officials, local Conservative associations and other relevant organisations and businesses as part of my political work. I obtain personal information from publicly available sources, such as websites, directories, online searches, publicly available databases or when my office correspond directly with the person.

 

We may hold the following types of personal information, depending on our relationship with you: 

• Name
• Address
• Telephone number
• Email address
• Social media usernames
• Job title
• Place of employment
• Policy interests
• Record of events attended
• Correspondence history
• Political affiliation (where this is publicly available)

I may use your personal details to get in touch for the following purposes, depending on the nature of our relationship:

I will use your personal details to get in touch for the following purposes:

• Regular newsletters
• Single issue bulletins
• To invite you to have your say in a survey or online poll
• To invite you to attend an event I am hosting
• Alerts via social media

Members of the media
I also regularly contact members of the media to update them on issues and campaigns I am working on or to offer comment where I think appropriate. We obtain personal information from publicly available sources, such as company websites, or when we correspond directly with a member of the media. We may also obtain personal information from a third-party provider, such as Gorkana.

 

We may hold the following types of personal information, depending on our relationship with you: 

• Name
• Address
• Telephone number
• Email address
• Social media usernames
• Job title
• Place of employment
• Policy interests
• Record of events attended
• Correspondence history

We may use your personal information for email and telephone correspondence such as:

 

I will use your personal details to get in touch for the following purposes:

• Sending out press releases
• Offering comment on a specific topic
• To invite you to attend an event I am hosting
• Alerts via social media

Suppliers
If you do business with us on your own behalf or you are the point of contact for an organisation that we do business with, we collect the personal information you provide us with.

We may hold the following types of personal information:

• Name
• Address
• Telephone number
• Email address
• Job title
• Place of employment
• Bank details (for payments to you only)

We may use your personal information for the following reasons:

• To conduct business with you or your employer. In some cases, providing information to us will be necessary for the performance of a contract and we will not be able to enter into, or fulfil our contractual obligations without it.

I will never sell, rent or otherwise distribute or make public any of your personal information, unless legally required to do so.

 

How we secure your personal information and how we handle data breaches
I take the security of all personal information seriously and have put into place robust physical, electronic and managerial procedures to safeguard your information against unauthorised access, theft and loss.  I limit all access to personal information to those who have a genuine business need to know it.  Individuals processing personal information on my behalf will do so in an authorised manner and are subject to a duty of confidentiality.

 

I will report any suspected data breach to the applicable authorities and to individuals where I am legally required to do so.

 

How long will I retain your personal information?
I will retain your personal information for as long as we maintain a relationship with you. If I do business with you, I may also retain and use some personal information as necessary to comply with my legal obligations, resolve disputes and enforce my agreements.

 

What are your rights?
Under data protection laws, you have important rights which you can exercise free of charge. In summary, these rights are:

• The right to rectification: If your personal information is incorrect or incomplete, you have the right to have it corrected.
• The right to be forgotten: In certain circumstances, you may request the removal of your personal information.
• The right to restrict processing: In certain circumstances, you can block the processing of your personal information.
• The right to data portability: In certain circumstances, you can receive the personal information which you have provided to us in a structured, commonly used and machine-readable format and have the right to transmit that information to a third party, or for your own use anywhere you prefer.
• The right to object: You can object to the use of your personal information for direct marketing or in certain other situations.

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.

 

How to exercise your rights
If you would like to exercise these rights, details of how to do so are set out below.

 

Subject access requests
You can request a copy of any personal information that we hold about you, as well as the description of the type of information that we are processing, the uses that are being made of the information, details of anyone to whom their personal information has been disclosed, and how long the personal information will be stored. This is known as a “subject access request”. This information must be provided within one month of request at no charge to you. Please email my Data Compliance Officer or call us on the number below to make a request.

 

Updating your details
We have an obligation to store accurate information about you, so should your personal information change at any point, please email my Data Compliance Officer or call my team on the number below to update your details.

 

Opting out
If you just want to stop receiving emails from us, you can unsubscribe using the unsubscribe links contained in any email that we send you, by emailing my Data Compliance Officer or calling my team on the number below to update your details. When requesting removal via email, please contact me using the email account that is subscribed to the mailing list or make it clear in the email you send which email account you are referring to. If you are under 16 years of age you must obtain parental consent before signing up to my emails.

 

If you would like to stop receiving post from me, please email our Data Compliance Officer or call my team on the number below.

 

You can always request that I remove you from my database. If you would like me to delete your record, please email my Data Compliance Officer or call my team on the number below.

 

How to complain
I hope that I can resolve any query or concern you raise about my use of your information quickly and effectively.

 

You also have the right to complain to the UK Information Commissioner, who may be contacted at https://ico.org.uk/concerns/ or by telephone on: 0303 123 1113.  If you live or work elsewhere in the EU or EEA, you can also complain to your local supervisory authority.

 

Changes to this Privacy Notice
I will review this policy each year to ensure that I am meeting my legal obligations. It therefore may change from time to time in line with legislation or industry developments. Therefore, I recommend that you check this page occasionally for any policy changes or updates.

 

How to contact us
Please contact us if you have any questions about this Privacy Notice or the information I hold about you.

Data Compliance Officer: Justin Cromie

Registered address and operating office: The office of Syed Kamall, 10 Greycoat Place, London, SW1P 1SB
Telephone: 0203 766 0161
Email: justin@syedkamall.com